Asheville, NC – Planning a picnic at Jones Park or one of Asheville’s scenic green spaces sounds simple enough — grab a blanket, pack a basket, and head outdoors. But before you settle under that perfect tree, you might need to check one important detail: whether you need a picnic permit. With new updates to park regulations, not every gathering is as “casual” as it seems. From small family outings to larger social events, understanding permit rules can help you avoid fines and ensure your day goes smoothly.
Why Permits Exist for Park Gatherings
Permits aren’t about bureaucracy for the sake of it — they’re about fair use, safety, and conservation. Jones Park and other Asheville parks welcome hundreds of visitors every weekend. Without a system in place, multiple groups might reserve the same shelter, or cleanup resources might get stretched thin.
According to the Asheville Parks and Recreation Department, permits help:
- Prevent overcrowding in high-demand picnic areas
- Ensure restrooms, trash bins, and shelters are properly maintained
- Protect sensitive green spaces from overuse
- Coordinate event schedules to avoid overlap or conflicts
So, if you’re planning anything beyond a quick lunch or small family picnic, applying for a permit is a smart and respectful step toward maintaining the park’s beauty and accessibility.
When You Need a Picnic Permit
Not every outdoor meal requires paperwork. The rule of thumb is based on group size and activity type.
You’ll likely need a permit if:
- Your group has more than 25 people
- You plan to use reserved facilities, such as shelters or grills
- You’re bringing equipment like tents, sound systems, or decorations
- The gathering includes organized games or catering
- You’re hosting a birthday party, reunion, or corporate event
For smaller, informal gatherings (10–15 people) with no extra equipment or reserved areas, a permit usually isn’t necessary. However, it’s always worth checking availability online before your visit — particularly during spring and summer weekends, when demand peaks.
How to Apply for a Permit
The process is quick and can be completed online through the City of Asheville Parks & Recreation website or in person at the park office. Here’s a step-by-step breakdown:
- Visit the Parks & Recreation booking portal – Choose your park and preferred shelter.
- Select date and time – Reservations are made in 2- or 4-hour blocks.
- Complete the application form – Include contact details, event description, and estimated attendance.
- Submit payment – Fees vary depending on the location and amenities.
- Receive confirmation – You’ll get an email permit that must be printed or shown digitally on the day of your picnic.
Most approvals are processed within 2–3 business days, though larger events may require longer review times if additional permits (like sound or catering) are involved.
Permit Fees and Refund Policies
Permit fees differ by park and the type of facility you choose. For Jones Park, the typical rates are:
- Small picnic shelters (up to 25 people): $25–$40 per session
- Large pavilions (up to 50 people): $50–$75 per session
- Exclusive event areas: $100+ depending on setup needs
Additional fees may apply for:
- Electricity or special equipment use
- Extra trash bins or cleanup services
- After-hours access
If weather ruins your plans, don’t worry — the department offers full refunds for cancellations made at least 48 hours in advance. For same-day cancellations, partial refunds or rescheduling options may be available on a case-by-case basis.
Rules and Etiquette for Park Picnics
Having a permit doesn’t mean anything goes. Asheville’s park system has clear rules of conduct to protect both the environment and the visitor experience.
Here’s what to remember:
- No glass containers are allowed in public parks.
- Leave no trace — all trash must be collected before leaving.
- No open flames outside designated grill areas.
- Alcohol consumption is prohibited unless specifically approved.
- Keep music at a reasonable volume to respect nearby families and wildlife.
Violating these rules can lead to warnings or fines, and repeat offenders may lose reservation privileges. Responsible picnickers help keep Jones Park clean, green, and welcoming for everyone.
Group Events, Permits, and Liability
If your gathering involves vendors, entertainment, or hired staff (like food trucks or bounce houses), you might need additional event liability insurance. Some parks also require a temporary event license from the city for commercial activities.
Before confirming your date, check with the Asheville Parks Event Coordinator to ensure your event complies with local guidelines. It’s better to clarify requirements in advance than face a last-minute permit denial.
Digital Convenience: Booking Made Simple
Asheville’s Parks Department has made the entire process user-friendly and transparent. Through their online system, you can view real-time availability of shelters, pay fees securely, and even upload event documents directly. The website also includes maps, photos, and park features, helping organizers pick the best spot for their picnic.
This digital approach has drastically reduced scheduling conflicts, ensuring that families, community groups, and local organizations can all enjoy park spaces fairly.
Final Thoughts: A Simple Step for a Stress-Free Day
Getting a picnic permit for Jones Park isn’t just about following rules — it’s about planning smarter. A quick online reservation can save you from last-minute surprises and help keep Asheville’s parks organized and enjoyable for all.
Next time you plan a group picnic, make sure you’ve secured your spot and reviewed the rules. That way, your focus stays on what matters most — good food, great company, and the beauty of Jones Park.
Thinking of planning a community picnic or outdoor event? Visit rebuildjonespark.org for local updates, park improvements, and community resources.
